Events Manager

About the Team

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. The Events team helps bring that mission to life through high-impact experiences that require rigorous planning, thoughtful guest experience, reliable cross-functional coordination, and careful execution.

About the Role

This role will work under the guidance of the Enterprise Events Lead to support high-impact OpenAI enterprise events, with ownership across operations, vendor coordination, guest experience, safety, budgets, communications, and post-event reporting. The ideal candidate is a detail-heavy event operator who can move quickly, solve creatively, manage front-of-house moments gracefully, and use event systems confidently.

This role is expected to be based in San Francisco, CA, and three days a week in office.

In this role you will:

• Manage high-profile events end to end, including workstreams, registration, guest experience, catering, and onsite production.

• Build and maintain project timelines that track milestones, deliverables, dependencies, and deadlines.

• Source, negotiate with, and coordinate vendors, including catering, AV, and creative production teams.

• Own attendee registration, check-in, and pre- and post-event communications.

• Track budgets, invoices, and spend against targets with meticulous financial records.

• Coordinate across design, procurement, security, vendors, and internal stakeholders to align execution with strategy and brand guidelines.

• Implement safety and security protocols that protect attendee well-being and meet compliance expectations.

• Analyze event metrics, attendee feedback, and key learnings to improve future events and measure ROI.

You might thrive in this role if you:

• 4+ years of event production experience across end-to-end planning, onsite execution, and post-event analysis.

• Strong ownership of guest experience, front-of-house operations, and vendor coordination for high-profile corporate events.

• Comfort working in a fast-paced, detail-heavy environment with meticulous planning and creative problem-solving.

• Tech-savvy operator fluent on Mac and even